Primary Purpose:
Work under minimum supervision to ensure the efficient operaion of the superintendent's office and provide clerical support services to the superintendent and borad of trustees. Handle confidential informatin and engage in frequent contact with all levels of district employees, outside agencies, and the general public.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Knowledge of school district organization, operations, and administrative policies
Ability to read and comprehend instructions, short correspondence, and memos
Ability to make independent decisions regarding planning, organizing, and scheduling
Excellent public relations, organization, communication, and interpersonal skills
Ability to use software to develop spreadsheets, perform data analysis, and do word processing
Ability to multi-task numerous complex administrative activities
Experience:
1-2 years or more advanced secretarial experience with extensive contact with people
Major Responsibilities and Duties:
Records, Reports, and Correspondence
- Organize, prepare, and post official board agenda and records for board meetings and distribute to board members and others as required.
- Record minutes of executive staff and board meetings as required.
- Prepare all correspondence, memoranda, and reports for superintendent.
- Comply with policies established by federal and state laws and regulations, and local board policy
- Work cooperatively with campus, business office, and personnel office staff to collect, organize, and
Reception and Phones
- Answer incoming calls and greet visitors. Respond to routine inquiries from the public, board members, and staff and refer appropriate inquiries or problems to superintendent or other administrators.
- Schedule appointments and maintain superintendent’s calendar.
Training and Technical Support
Other
- Assign work to executive office clerical staff and oversee completion.
- Assist with travel arrangements for board members and administrators as needed, including making hotel reservations and turning in conference registration forms.
- Compile, maintain, and file all reports, records, and other documents as required.
- Maintain confidentiality.
- Comply with policies established by federal and state law, State Board of Education rule, and local board policy.
- Compile, maintain, and file all reports, records, and other documents as required.
Supervisory Responsibilities:
- Follow district safety protocols and procedures.
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